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Who Meets When?
& Who’s Invited?


Meetings

Section 1. Convention of Members

  1. Annual Meeting
    1. The Annual Meeting of the graduate members of the Fraternity shall be held in conjunction with the annual Palmer College of Chiropractic Homecoming and Delta Sigma Chi Lyceum in Davenport, Iowa during the month of August of each year at a time specified by the Grand Council. Ninety (90) days’ notice of such meeting shall be given by sending written or electronic notice to the Secretary of each Chapter, and by publishing the same in the official publication of this Fraternity.
  2. Special or Emergency Meetings
    1. The President at the direction of the majority vote of the Grand Council may call special or emergency meetings of the graduate members.
    2. Notice of special or emergency meetings shall be in writing or electronic notification and state the date, place, the purpose, and hour of the meeting, and shall be delivered to each member entitled to vote at such meeting not more than 60 days and not less than 48 hours prior to the date of such meeting.
    3. Special or emergency meetings of the members shall be limited to the purpose specifically stated in the Notice.

Section 2. Grand Council

  1. Annual Meeting
    1. The Annual Meeting of the Grand Council shall be held in conjunction with the annual meeting of the fraternity in Davenport, Iowa during the month of August of each year prior to the convention of the members.
    2. The President shall provide notice of the date, time, and place of the meeting, not more than 60 days nor less than 48 hours before any such meeting.
  2. Semiannual Meetings
    1. Semiannual Meetings of the Grand Council may be held at a time and place determined by the Grand Council with a minimum of 60 days’ notice.
  3. Conference Call Meetings
    1. Conference Call Meetings shall be scheduled at the discretion of the Board and require notice within one week (seven days).
  4. Special or Emergency Meetings
    1. Special meetings of the Grand Council may be called by or at the request of the President or three or more Directors by written or electronic notice of the date, time, and place thereof not more than 60 days nor less than 48 hours before any such meeting.
    2. The President may call Emergency Meetings of the Grand Council by electronic or written notice not more than 60 days nor less than 48 hours before any such meeting.

Section 3. Executive Committee Meetings

  1. The Executive Committee shall transact the business of the Corporation between meetings of the Grand Council.
  2. The President shall call Executive Committee meetings with a seventy-two hour notice of the date, time and place.

Section 4. Quorum

  1. Membership meetings
    1. A majority of the members present constitute a quorum for the transaction of business.
  2. Grand Council meetings
    1. Six of the Officers and Directors constitute a quorum for the transaction of business.
    2. All questions submitted to the Grand Council shall be decided by majority vote of the officers and directors present and voting. An officer or director who is present via conference call, video call, or another form of real time communication shall be considered present and hold the ability to vote at any meeting of the Grand Council.
  3. Executive Committee
    1. Four Fifths of the Executive Committee constitutes a quorum for the transaction of business.  An officer or director who is present via conference call, video call, or another form of real time communication shall be considered present and hold the ability to vote at any meeting of the Executive Committee.

Section 5. Meeting Definition

Meeting shall be defined as any medium, which allows quorum in order to conduct business including but not limited to conference call, in person, or digital media.

Section 6. Notices of Meetings

  1. All summons to meet, announcements, invitations, reports pertaining to the fraternity exclusively, or in which the fraternity concurs, to be official must contain the Greek insignia of the fraternity or its equivalent in English.
  2. Whenever any notice is required to be given by the laws of the State of Iowa or these Bylaws, a waiver shall be deemed equivalent to the giving of such notice. Attendance or absence without objection shall also be deemed waiver of notice.

Section 7. Proxy Voting

  1. No Proxies shall be voted at any Annual or Special Meeting of the Members.
  2. No Proxies shall be voted at a Grand Council meeting or Executive Meeting.